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Listed
below are some of the more common questions asked by first-time
users of the Electronic Application CD.
1.
Where do I go for guidance while working
with the Electronic Application?
2.
Do I need to reinstall the program each
time I work on the application?
3.
Should I complete the Organization
section of the Electronic Application before I answer the questions
in the other sections?
4.
Does it matter if I complete the application
using all capital letters?
5.
How do I move the data I have already entered
in the Electronic Application to a new computer?
6.
How do I back up the data in my Electronic
Application?
7.
The CME table in the Organization section
of the application is not providing the correct calculation.
What should I do?
8.
How do I delete a row from a table --
e.g., how do I delete a staff member from the staff table?
9.
How do I add ICD9 or descriptive indications
(page 3 of each testing section) that add up to less than 1%?
10.
Can I find a copy of The Standards
on the Electronic Application CD?
11.
How do I pay for ICAEL accreditation?
12.
If I am applying for reaccreditation,
do I need to complete the entire Electronic Application?
1.
Where do I go for guidance while working with the Electronic
Application?
A Help Menu is available to guide you through completion
of the Electronic Application. A click of the mouse will open
the Help Menu from menu bar located along the top of the computer
screen whenever the Electronic Application is open. Additional
questions regarding the use of the Electronic Application software
can be answered by the Information Technology (IT) professionals
at Training Wheels by email
or by calling 301-696-0901. As always, the ICAEL staff is available
at 410-872-0100 or toll-free at 800-838-2110 to answer general
and clinical questions regarding the application for accreditation.
Please feel free to contact us at any time.
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2.
Do I need to reinstall the program each time I work on the application?
No. Once you install the application on your computer, remove
the CD and store it in a safe place. DO NOT REINSTALL THE CD
FOR ANY REASON. Reinstalling the CD after you have begun completion
of the application will erase all data that you have entered.
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3.
Should I complete the Organization section of the Electronic
Application before I answer the questions in the other sections?
One of the major benefits of the Electronic Application
over previous versions is the automatic placement of recurrent
information. For example, once the names of laboratory staff
members have been entered into the application, those names
will reappear throughout the application wherever necessary.
For this reason, it is best to complete at least the first eight
pages of the Organization section before beginning the other
sections. It is especially important, for each staff member,
to answer the question regarding volumes of studies performed
in the laboratory (pages 7-8) before completing the other sections.
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4.
Does it matter if I complete the application using all capital
letters?
Yes. Very much. The information you complete is correlated
with fields in the ICAEL Database when you submit your application
for accreditation. If you use all capital letters, your information
will always appear that way - in correspondence between laboratory
staff and the ICAEL, on the laboratory list, on your certificates.
ICAEL staff make every effort to proof the information you send
to us, and we make minor corrections while processing applications.
Currently, we re-type information from laboratories that submit
the application using all capital letters. However, in the future
we may return applications to your laboratory when we judge
the corrections too cumbersome for our staff to complete. Please
type information in a correct grammatical fashion.
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5.
How do I move the data I have already entered in the Electronic
Application to a new computer?
6.
How do I back up the data in my Electronic Application?
To protect yourself from lost data, we recommend that the
data in your Electronic Application be backed up to a floppy
disk once every one or two days while completing the application,
just as you should when working on any major project on computer.
Backing up data to disk is easy, and is the first step when
transferring information to a new computer (or when formatting
the hard drive of the computer on which the Electronic Application
is already installed). To back up data, insert a blank floppy
disk into the appropriate drive. Open the Electronic Application
to the main menu. The Menu bar appears at the top of the screen;
select File>Export Adult or File>Export Pediatric,
depending on which portion of the application you have completed.
(Note: If you have completed both portions, export each section
separately and to a separate disk.) The data is now backed up
on the floppy disk. To retrieve that data, it is necessary to
use a computer with the Electronic Application already installed.
When the computer is ready for the data, insert the disk into
the floppy drive, go to the Main Menu, and select File>Import
Adult or File>Import Pediatric.
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7.
The CME table in the Organization section of the application
is not providing the correct calculation. What should I do?
You are not the only person experiencing this problem. If
you are having trouble with the staff CME page calculating incorrectly,
a software patch has been created to correct the miscalculation.
The patch is available on the Training Wheels Web site. Steps
to install the patch, including how to properly back up the
contents of your application, are provided on that same page.
The patch is approximately 8 megabytes. Depending on your internet
connection, it may take some time to download. We suggest you
download the patch during a time when your computer will not
be needed for any other operation. The staff of Training Wheels
is available to answer any questions you may have regarding
the patch. Click
here to go to the Training Wheels website.
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8.
How do I delete a row from a table -- e.g., how do I delete
a staff member from the staff table?
Using the mouse, click the black arrow that appears to the
left of the row you wish to delete. This arrow appears at the
left side of all tables throughout the application. Select Edit
from the toolbar and then select Delete Record.
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9.
How do I add ICD9 or descriptive indications (page 3 of each
testing section) that add up to less than 1%?
Indications that total less than 1% should be grouped together
as Miscellaneous. On the ICD9 Table, make this
indication by selecting <New> from the dropdown
menu of ICD9 codes (<New> appears at the bottom
of the dropdown menu). A Window appears with the heading Add
New ICD9 Code. Type 000 for the ICD9 Code and Miscellaneous
as the indication description. On the Descriptive Indications
Table, which appears on the same page, simply select Miscellaneous
from the dropdown menu.
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10.
Can I find a copy of The Standards on the Electronic
Application CD?
Yes, but before you begin, you should back up the information
you have already entered into the Electronic Application by
following the directions above. Once you have completed this
backup, insert the CD into the appropriate drive. The installation
screen should automatically appear. Do not install the program!
If you have not backed up the program, all information will
be lost. When prompted to accept the terms of the user agreement,
select Cancel. Then select Exit Setup. From your
computer's Desktop, double-click My Computer (the icon
usually appears in the upper left corner of the screen unless
you or another user has moved it). The drives on your computer
will appear. Using the mouse, right click the drive that
appears as an Electronic Application icon. A dropdown
menu will appear; select Explore. The contents of the
CD will appear in a new window, including a folder of The
Standards (formerly known as the Essentials and Standards).
Double-click the Essentials and Standards folder,
then the Adult or Pediatric Standards folder.
Open the enclosed documents as you would any other word
processing document, and Print or Save the file
to your computer.
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11.
How do I pay for ICAEL accreditation?
On the surface, this may not seem like a question related
to the Electronic Application. However, among the many automated
features of the application is an auto-generated payment form
that will print along with the application. To open the form,
select "Edit/Print Financial Statement" from the main
menu. The form calculates factors such as the number of areas
in which the laboratory is applying, and any multiple site or
mobile application fees that may apply. In addition, the form
factors in the $200 discount for applying electronically. You
may provide credit card information or your laboratory may pay
by check. Checks should be payable to the ICAEL.
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12.
If I am applying for reaccreditation, do I need to complete
the entire Electronic Application?
Yes, it will be necessary to complete the entire application,
including all attachments, the first time you apply for accreditation
using the Electronic Application. However, this new application
will be much easier to complete than those in the past since
all narrative questions have been eliminated and replaced with
multiple choice pull down menus or yes/no answers. In three
years, when you apply again for reaccreditation, you will not
be starting from scratch. The data you submit with this application
will be returned to you. When you begin the reaccreditation
application, previous answers will appear and need only be updated
to reflect current practices in your laboratory.
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