Frequently Asked Questions (FAQs)

The IAC is fully staffed with knowledgeable technical and support professionals who are ready to answer any questions you may have while completing the application for accreditation. Below is a listing of some of the most frequently asked questions:

Don't see the question you were looking for below? Contact the IAC staff for assistance.

General Accreditation Questions:

What is the first step to beginning the accreditation process?

When applying for first-time accreditation or reaccreditation, the first step toward success is a review of the Standards by every member of the staff. Visit the Standards section to review and download the current Standards. To assist you in preparing your application and to learn more about the complete accreditation process, review the accreditation checklist at intersocietal.org/vein/seeking/getting_started.htm.

What is the cost of IAC Vein Center accreditation?

Access to IAC Online Accreditation is free of charge. Applicant facilities are only charged the accreditation fee, due at the time of application submission. The one-time accreditation fee is $6,000. For more information, visit the Accreditation Fee section»

How long will it take for the IAC to review my application?

The accreditation review process and the rendering of the decision usually takes approximately 8 to 12 weeks to complete. For details on complete review process, visit the Application Review section»

Our current accreditation is expiring soon. Can we receive our decision sooner than 8 to 12 weeks?

Yes, facilities have the option through the Online Accreditation application to select an expedited application review. Additional non-refundable fees will apply. The facility will be required to agree to the terms and conditions of the expedited process. If the complete application is submitted by the first business day of the month, the application will be processed, reviewed and an accreditation decision rendered within six weeks (Please refer to Page 5 of the IAC Policies and Procedures for additional information).

I received your letter stating that our accreditation was delayed. How can I determine exactly what was missing in our original application?

First, you should review the Application Review Findings (found on the decision correspondence icon in the Online Accreditation portal) for detailed comments about each aspect of your application. Note that although the reviewers try to specify each area of non-compliance, you must ultimately use the Standards as your source of information on IAC requirements. Next, read the specific Standards that were identified in the letter with the reason(s) for the delay; your application submission did not demonstrate substantial compliance to these Standards. You should review the cases, reports, protocols, etc. that you submitted with your application to determine why they did not meet the Standards.

What is the difference between vein center accreditation and peripheral venous vascular testing accreditation?

These are actually two separate accreditations. Peripheral venous vascular testing accreditation evaluates the diagnostic evaluation for venous patency and insufficiency via duplex ultrasound. The vein center accreditation process reviews the quality of therapeutic treatment and management of venous disease (i.e., sclerotherapy, ambulatory phlebectomy, venous ablation and wound care).

What is a vein center?

A vein center is defined as a center where venous evaluation and management and/or treatment procedures are performed.

Our facility is already accredited in venous testing, do we need to get vein center accreditation as well?

Your facility should only consider vein center accreditation if you actually perform the invasive procedures in your facility (i.e., sclerotherapy, ambulatory phlebectomy, venous ablation and wound care). If your facility strictly performs diagnostic testing, your facility are not qualified for vein center accreditation.

Our vein center also performs venous diagnostic testing, do we need both accreditations?

Yes, you will need to have your diagnostic testing accredited through IAC Vascular Testing or another approved accrediting body. If you are a vein center and you do not perform diagnostic testing, whatever facility you send the patient to for duplex ultrasound, must be an accredited facility in peripheral venous vascular testing.

Online Application Questions:

Is there a time limit to completion once I begin working on my Online Accreditation application?

No, accessing IAC Online Accreditation for the first time does not obligate the facility to apply for accreditation within any given period of time. Access to Online Accreditation and your account is good for the life of your facility. There may be updates to the application questionnaire from time to time in the online application (when the Standards are revised).

How do I upload my documents into the Online Accreditation application?

Applicant facilities are required to upload and submit all attachments electronically. Facilities may scan the documents in and save them to a local computer or save them to another storage device for upload. Many file types may be uploaded from the computer or storage device to the appropriate attachment questions in the application questionnaire. For additional information, visit the Attachments section.

How may I review my uploaded documents?

After uploading a file to an attachment question in the questionnaire, a new link called “Previously Uploaded Document” will appear. Select this link to view the file you uploaded. Occasionally, security settings prevent users from opening documents easily. To view a document, you may be having difficulty with, hold down the control key on your keyboard and do not release the control button until the document opens; then select the link “Previously Uploaded Document."

How do I print the questionnaire questions from my online application?

A downloadable PDF of the application questions and answers is available on the Applicationstab. Proceed to the Applications tab, click on the Available Actions icon and when the Tools page displays, click the Download PDF Questionnaire button.

How do I obtain a printout of the active staff list from my online application?

A spreadsheet of all active staff may be downloaded either from the Applications page Online Tools Available Actions icon or from the Manage Staff tab of the Account Profile. Click on the wrench icon and when the tools page displays, select Staff Information from the drop-down and click the Download Application Information button. The click to download active staff list link is located on the Manage Staff tab of the Account Profile.

Case Study Questions:

Can you explain the case study submission requirements?

Once the facility submits the application the IAC Vein Center Director of Accreditation will review the patient logs and choose three patients that have been seen in the previous one or two month period. The facilities will then submit all the required documentation for each patient selected. A list of the required documentation can be found in the Case Studies section»

What images are required for complete venous reflux testing?

Transverse grayscale images without and with transducer compressions (when anatomically possible or not contraindicated) must be documented and include at a minimum:

  • Common femoral vein
  • Saphenofemoral junction
  • Mid femoral vein
  • Great saphenous vein
  • Popliteal vein
  • Small saphenous vein

Spectral Doppler waveforms with the extremity(s) in a dependent position, demonstrating baseline flow and response to distal augmentation and if reflux is present, duration of retrograde flow measured with calipers must be documented and include at a minimum:

  • Common femoral vein
  • Saphenofemoral junction
  • Mid femoral vein
  • Great saphenous vein
  • Popliteal vein
  • Small saphenous vein

Transverse grayscale images of diameter measurement must be documented and include at a minimum:

  • Saphenofemoral junction
  • Great saphenous vein at proximal thigh
  • Great saphenous vein at knee
  • Small saphenous vein (at saphenopopliteal junction)
Clinical Questions:

What is the difference between a procedure log and a complication log?

The facility procedure log is the list of all patients who have been to the vein center for evaluation or a treatment. If a facility performs 100 or more venous procedures a month, they must submit the patient log from the previous two months. If a facility performs less than 100 procedures per month, they must submit the patient logs from the previous three months. This is part of the application process and is uploaded into our online questionnaire. The complication log is a log to document complications of the procedures performed on individual patients.

How can the quality of the patient care delivered in the vein center, be evaluated by review of patient records and other documentation?

Record review is only a portion of the review process; every vein center will also receive a site visit.

What is the minimum number of procedures the vein center must have to apply for accreditation?

The facility must have performed at least 75 superficial venous procedures over the proceeding one year period in at least two of the following four categories:  sclerotherapy, ambulatory phlebectomy, venous ablation and wound care. There must be a minimum of at least 25 cases per category.

Is participation in a venous registry required?

Participation in a venous registry is not required.

Staff / CME Requirement Questions:

Who needs to be in our application?

All staff members who perform the following procedures must be included in the application: sclerotherapy, ambulatory phlebectomy, venous ablation, and wound care including debridement/bandaging and compression therapy.

Marketing Questions:

Do you have a logo I can put on my website and/or reports to show that my facility is accredited by IAC?

Yes! Each of the IAC programs have a unique Seal of Accreditation for use by accredited facilities. The seal is available in color and black and white and is specific to the testing area your facility is accredited in (vascular testing, echocardiography, nuclear/PET, MRI, CT, dental CT, carotid stenting, vein center and/or cardiac electrophysiology).

To download the Seal of Accreditation for your facility: please login to your Online Accreditation account (www.iaconlineaccreditation.org); select the Applications tab at the top; and scroll down and click on the yellow star icon located next to your granted application under Available Actions. Please note: The yellow star will only appear once your facility has been granted accreditation. Need help downloading or using the Seal of Accreditation? E-mail the IAC marketing team for assistance or login to your Online Accreditation account (www.iaconlineaccreditation.org) and click on the live chat to talk with us live! Just be sure to select Seal of Accreditation/Marketing under request type and we’d be happy to help you!

What are some other ways I can market my facility's accreditation?

Once a facility is granted accreditation, they often ask what they can do to promote this enormous achievement for their facility. There are a variety of resources offered by the IAC to assist your facility in promoting your accreditation achievement.

The marketing opportunities are endless, but each IAC accredited facility receives several marketing tools to help get them started including: an electronic Seal of Accreditation to use on reports, website, etc.; a sample press release to distribute announcing their accreditation achievement; two certificates and two accreditation decals to display in their facility; one complimentary embroidered patch and one complimentary lapel pin.

For more information about these materials and how to use them, visit the Marketing Tools section»